Program Coordinator Position

Position Announcement:          SWS Program Coordinator – Whidbey

Sound Water Stewards of Island County is a non-profit 501(c)(3) organization founded as an independent, nonprofit organization in 2016.  SWS provides and supports opportunities for trained volunteers to engage in education, community outreach, stewardship, and citizen science projects in and around Island County for a healthy, sustainable Puget Sound environment.

Position Summary: SWS is seeking a well-organized and energetic person to work with staff and volunteers to manage and support program events and activities. This is a part-time permanent position for variable hours up to 20 hrs/wk average, (increasing to 25 hrs/wk within one year) including occasional evenings and weekends. The Program Coordinator assists in planning and supporting a variety of volunteer and community events and activities, fostering relationships with volunteers, community members, and partners, and facilitates communication among all staff and members.

 Reports to:  Executive Director

Essential Functions and Duties:  

The Program Coordinator guides and manages the operations of SWS core activities (for Whidbey or Camano island) by:

  • Maintaining rapport and communication with volunteers;
  • Facilitating volunteer involvement in SWS projects;
  • Maintain records relating to project achievements, and program accomplishments
  • Coordinating with partner organizations and Project Leads to train, deploy and support volunteers.
  • Providing direction and support to volunteer
  • Maintaining volunteer records including applications, background checks, and training records.
  • Scheduling and/or facilitating and/or leading meetings and projects as needed.
  • Develop new programs, interpretive materials, or curriculum.
  • Represent SWS and nurture mutually beneficial relationships with community members;
  • Maintain equipment and manage physical inventory and supplies, including managing member access, ordering and purchasing supplies as needed.

The Program Coordinator works with other staff (Program Coordinator on another island) to:

  • Collaborate with partner organizations and community leaders to engage volunteers appropriately in citizen science or education and outreach or stewardship activities;
  • Assess and define options and needs for information technology and data management;
  • Support each other for unified SWS associations and events
  • Design and produce content for visual displays, fliers, and presentations;
  • Maintain the SWS website, social media and online presence and identify social media opportunities
  • Represent SWS in the community, attend meetings as required and serve as liaison to partner organizations or Island County
  • Recruit, retain and recognize volunteers of SWS on each island.

The Program Coordinator works with Executive Director and Board of Directors to:

  • Identify opportunities and managing grants,
  • Help manage key relationships with community leaders, partners, and county staff.
  • Assess and define options and needs for information technology and data management;
  • Resolve issues and concerns
  • Other duties as assigned.           

Working Conditions:  Staff works independently both remotely and in shared office space.  Staff relies on own transportation (with mileage reimbursed as defined in SWS policies)

Wages & Benefits:  Salary range is $18-22/hour; based on candidate qualifications and experience.  Benefits are currently not included for less than full-time classification.

Position Requirements:

  • Proven capacity to prioritize and complete tasks with minimal supervision
  • Strong administrative and organizational skills with attention to detail
  • Excellent communication skills, both written and spoken;
  • Excellent human relations skills; capacity to support positive engagement and team dynamics
  • Ability to take initiative, make sound judgments and appropriate decisions;
  • Demonstrated proficiency with standard office software including Microsoft Office (PowerPoint, Publisher, Excel, Outlook, Word) and Google Business Suite.
  • Proficiency with web-based communication.
  • Candidates with SWS/Beach Watchers/Marine Resources Committee or other local volunteer organizations experience a plus. Must have a valid driver’s license and a vehicle to use for work travel. Travel expenses are covered.
  • Reliable transportation

Preferred / Desirable Qualifications

  • Education or experience in environmental science, education, citizen science, marine biology or other related science.
  • Interpretive background and enthusiasm for communicating science to various audiences.  Knowledge of and experience with volunteer organizations is highly desirable.
  • Experience supervising, managing or working with project teams or individuals.
  • Above-proficient skill level for technology and information/data management and/or computer graphics skills;

To Apply: Email cover letter and resume to

Sound Water Stewards of Island County does not discriminate against any person on the basis of race, sex, religion, creed, political belief, national origin, sexual orientation, socio-economic status, height, weight, marital or familial status, or disability.